Support Coordinator
Work with Médecins du Monde
Founded in 1993, Médecins du Monde Switzerland is a medical association of international solidarity that is part of the Médecins du Monde network. We provide sustainable access to health care for people in vulnerable situations in Switzerland and around the world.
WE PROVIDE CARE
For nearly 30 years, we have been working to ensure that the right to health is effective for all, without financial, social, cultural, or geographical barriers. We collaborate with civil society organizations and local authorities to implement projects in Switzerland and around the world.
WE BEAR WITNESS
We call up on and accompany regional, national, and international authorities to facilitate access to healthcare and promote respect for human rights. We advocate with decision makers to change things in a sustainable way.
Job Description
MdM Switzerland, has been working in the occupied Palestinian territory (oPt) since 1994 in the sector of Mental Health and Psychosocial Support (MHPSS), implementing emergency and development interventions, focusing on victim of occupation-related violence, children and detention, suicide prevention and management, strengthen of access to mental health cares at national and community level, and advocacy initiative.
Consequently, to the current crisis affecting Gaza, MdM is sizing up its teams and activities and seeks a Support Coordinator with transversal knowledge in finances, logistics, HR and administration management along with solid experience in training, capacity building and restructuration of the support teams in a volatile environment.
YOUR POSITION WITHIN THE STRUCTURE
- Direct supervision by the General Coordinator in the oPt
- Technical supervision by the International Programmes’ Support Manager at HQ
- Regular interactions with the programme’s staff
MAIN DUTIES AND RESPONSABILITIES
- Accompany the upsizing of MdM mission in oPt to efficiently manage the budget (estimated around 3.5 million CHF) for 2026, funded by various donors (ECHO, Swiss Development Cooperation, BMZ, Swiss Solidarity, OCHA/Humanitarian Funds)
- Support the restructuring of the team (1 Senior staff to recruit) with close capacity building, set up and trainings on the tools and processes.
- Support the redistribution of tasks between new Finance/Log Senior Manager (on-going recruitment), the Administrative & HR Coordinator, and the 4 Officers (Fin, Log, HR).
- Reinforce the financial, accounting, budgetary, and logistics aspects of the mission in order to guarantee rigorous and transparent procedures and to fulfil the objectives of the mission.
- Ensure a smooth communication with the other MdM chapters in the country (MdM France and MdM Spain) especially during the coming months
Missions
Finances
- Develop and implement financial management and bookkeeping procedures for the mission, regularly control their application.
- Coordination of the preparation of a monthly/annual budget (forecasts and actual) with operational teams (MdM and/or partners), check, consolidate and finalise. Capacity building of operationnal teams might be necessary.
- Check the mission’s accounting including partner’s accountancy (checking accuracy and consistency), close and submit the accounts.
- Definition, monitoring, and control implementation of cash-flow management for the mission (minimum level of cash, update bank accounts and mission reserves, internal transfers).
- Development, check and control the consistency of requests for cash supplies (annual and monthly).
- Production of amendments and financial reports, monitoring donor contracts and their consumption, proposition of amendments if necessary.
- Production, check, update, and control compliance with financial plans (analytical code allocations).
- Alert operational staff and line managers to any discrepancies in consumption and financial risks.
- Take disciplinary measures when appropriate.
Logistics
- Planning and budgeting for logistical needs through purchases plan (supply chain, vehicle fleet, equipment, programme logistics) in relation to the programmes’ identified needs.
- Capitalizes the financial and logistics experience available in the field, reinforce the proper application and harmonization of procedures in East Jerusalem, West Bank and Gaza, to ensure all bases use the same supply and log processes and templates.
- Review and validate that procurement plans done by programme, with the support of logistics department, on regular basis or following the implementation needs.
- Keep up to date all the procurement tracker tools.
- Monitoring goods management contracts and any contracts relating to the relevant activities.
- Ensure a proper inventory management in all bases.
- Ensure strategic planning and operational management of the transportation means at mission level, in coordination with the Field and General Coordinators.
- Supervision and/or carrying out the installation and maintenance of operating office areas and accommodation areas.
- Definition, update and monitoring IT material and maintenance (computers, software, back-ups, etc.) and communication equipment as well as establish a shared information network on the mission.
- Training of local teams and provide technical support for all logistical and technical support issues for the mission.
Management
- Technical support of a support team (information, setting objectives, monitoring activities, managing leave, recruitment, discipline, security, training, skills management).
- Planning and monitoring of activities and implement corrective action where necessary.
- Advise, arbitration, and support measures to take in the event of difficulties, malfunctions and/or incidents.
Your conditions of employment
Work Location: Bethleem or/and Ramallah.
Position: Expatriate. Single status (nonfamily posting).
Monthly Gross Salary: depending on experience, according to the salary scale. Equivalent of the13th month paid in two installments.
Benefits:
- Six weeks of paid leave per year.
- Guest-house accommodation, with regular field trips in Gaza (if the security conditions allow) and West Bank.
- Coverage of transportation (home – mission), visas, and departure vaccinations.
- Medical and loss-of-earnings insurance is fully covered by the employer for the employee, according to the regulations.
- Employer covers loss-of-earning insurance for the employee.
- Pension plan contributions: 70% by the employer, 30% by the employee.
The organization maintains a strict policy on the prevention of exploitation, abuse, and sexual harassment. By applying, you commit to behaving in accordance with these values.
As part of the measures to combat terrorism financing and money laundering, any selected candidate may be subject to a background check against international exclusion lists (United Nations, European Union, France, United States, Switzerland, etc.). This information is handled confidentially and stored on a secure server.
DEADLINE FOR APPLICATION
Open until filled
DATE OF START AND CONTRACT DURATION.
15/01/2026 – to be discussed with the selected candidate.
The contract is concluded for a duration of 12 months (renewable)
HOW TO APPLY
Send your CV and cover letter in English + copy of diplomas and contact details of 3 reference persons
Only shortlisted applications will be contacted.
Médecins du Monde is an equal opportunities employer and operates a fair and transparent recruitment procedure. The procedure is open to all candidates who believe they meet the requirements of the post. No employee or individual of Médecins du Monde has the right to request a cash payment or the exchange of favours of any kind in return for preferential treatment in the recruitment process.
Your profile
Qualifications
- Higher education in one of the relevant fields.
- Specific training in humanitarian financial management.
- Training in team management is an asset.
- Language: fluent English – Arabic, French, Spanish are added values.
Expériences
- Experience of 4-5 years minimum in a similar position.
- Experience in a emergency context is required.
- Knowledge of SAGA software is mandatory.
- Experience in multi-donors’ budgets and multi-countries grant.
- Experience in negotiations and relations with partners in a moving and difficult legal, administrative and political context
- Training and capacity-building experience
- Excellent computer skills.
Personal skills
- Driving licence
- Ability to work under a minimum of supervision, autonomous.
- Reactivity, anticipation, adaptability, capacity to take initiatives.
- Organisational skills, rigor, detail oriented
- Listening and diplomacy skills
- Team spirit
- Ability to work in unstable and volatile context.
